Deadline: August 12, 2025
Job Title: Finance Director
Status: Management – Exempt
Reports To: City Manager
Position Summary
Responsible for overseeing and managing all aspects of the municipal finances including the preparation of annual general fund operating and capital project improvement budgets of approximately $8.1 million, investments, tax collections, payroll, fixed assets, financial reporting, human resources such as benefits and pension administration, the external audit and the supervision of debt and cash flow. The Director is expected to lead a variety of special projects, maintain appropriate policies and internal controls, ensure fiscal regulatory compliance; and provide assistance to other departmental directors, Mayor and Council.
Essential Duties & Responsibilities
The Finance Director reports directly to the City Manager and is responsible for but is not limited to the following:
- Assists with the general management of the office including staffing and personnel matters, participates in collective bargaining negotiations and other financially related aspects of the local government operation.
- Prepares the City’s payroll which includes calculating the payroll figures, making appropriate payroll deductions, recording, and posting the figures, preparing, and distributing the checks, preparing quarterly and annual payroll forms and checks for appropriate taxes.
- Prepare the City annual budget and five-year financial forecast assuring the quality accuracy, timeliness, completeness, and compliance with local, state, and federal standards.
- Oversee the capital improvement planning process, coordinating with all departments to review needs, project priorities and assist in obtaining financing for capital projects as needed.
- Continually monitor financial conditions and performance measurements throughout the fiscal year, including quarterly reporting, cash flow analysis, forecasting, and monitoring and directing the investment of surplus funds pursuant to investment policies.
- Maintain oversight over special revenue funds to ensure compliance with all requirements, auditing standards and reporting.
- Maintains the ledger for Accounts Payable.
- Collects and deposits funds daily.
- Posts the various charges associated with building permits.
- Collects delinquent payments and other outstanding accounts by typing and sending letters.
- Prepares monthly bank statements
- Answers the telephone and routes calls in addition to answering inquiries and handling problems.
- Interacts with the general public at the Borough office (e.g., answers questions, handles complaints, gives directions, and accepts payment of real estate taxes).
Qualifications
Education and Experience
- Bachelor’s Degree in Accounting/Finance
- Minimum of five years’ experience in financial management in a supervisory capacity, preferably for a municipal or public sector organization
- Proficient in Excel, Word, Outlook and experience using financial accounting software
- Solid management and people skills
- Strong written and communication abilities
Necessary Knowledge, Skills, and Abilities
- Knowledge of municipal accounting and taxation
- Perform mathematical and statistical calculations with attention to detail and accuracy.
- Operation of computer and office equipment including various software
- Deal with problems involving several variables and determine specific action
- Apply management principles to solve problems, define problems, collect data, establish facts, and draw valid conclusions
- Exercise independent judgment and discretion, understand interpret, and apply laws, rules or regulations to specific situations
Equipment Used
Personal computer, including word processing and spreadsheet software; calculator, telephone, copy machine, and other equipment that may be pertinent to the position.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, equipment, or controls; and reach with hands and arms.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
Hours of Work
It is understood that this position requires the employee to work the standard five-day (40 hour) work week during the regular posted business hours, 7:30 am through 4:00 pm. The regular business hours may be changed at the direction of the Manager. It is understood that the employee is required to devote the amount of time and energy necessary to carry out their assigned duties.
Selection Guidelines
Formal application/resume, rating of education and experience, oral interview, reference check, background check, physical examination, and drug and alcohol test; job related tests may be required.
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.