Deadline: January 6, 2025
The City of Harrisburg is accepting applications for the position of CDBG CV Facilities Project Manager in the Department of Facilities and Special Projects. The Project Manager will implement approved Facilities and Community Development Block Grant-COVID (CDBG-CV) funded parks projects and perform related activities; prepare reports and documentation to substantiate compliance of activities with federal and state regulations; and will be responsible for a wide range of activities related to the planning, design and construction of one or more of the City of Harrisburg’s Facility and park projects. This management position is responsible for the administration, management and monitoring of specific projects funded through the General fund and CDBG-CV grant. This individual reports to the Senior Project Manager in the Department of Facilities and Special Projects, or his/her designee. This is a management, general and grant funded, FLSA-exempt position.
Qualified candidates will possess a bachelor’s degree from an accredited college or university in public or business administration, project management, construction administration, community development or related field and four (4) years of progressively responsible experience working in the private sector or as a public official in administration of state and/or federal grants, project management and construction administration. Any other equivalent combination of experience and training which provides the required knowledge, skills, and abilities will also be considered. Must possess a valid Pennsylvania Driver’s License, Class C.
COMPENSATION & BENEFITS
The annual salary is up to $60,000.00 (commensurate with experience and qualifications).
This full-time position also includes an excellent benefits package: defined pension plan, paid holidays, paid time off (vacation, sick and personal time) and health care benefits (medical, dental, prescription and vision).
Position will remain open until filled. If interested, please submit a cover letter, your resume, three employment references, and salary history to:
City of Harrisburg, Bureau of Human Resources
The Rev. Dr. Martin Luther King, Jr. City Government Center
10 N. 2nd Street, Harrisburg, PA 17101
Phone: (717) 255-6475
Email: HR@harrisburgpa.gov (electronic submission only)
The City of Harrisburg is an Equal Opportunity Employer.
Wanda R. D. Williams, Mayor
Job Title: Project Manager
GRADE: M-18
Department of Facilities and Special Projects (General & Temporary-Grant Funded)
DEFINITION
The Project Manager will implement approved Facilities and Community Development Block Grant-COVID (CDBG-CV) funded parks projects and perform related activities; prepare reports and documentation to substantiate compliance of activities with federal and state regulations; and will be responsible for a wide range of activities related to the planning, design and construction of one or more of the City of Harrisburg’s Facility and park projects. This management position is responsible for the administration, management and monitoring of specific projects funded through the General fund and CDBG-CV grant. This individual reports to the Senior Project Manager in the Department of Facilities and Special Projects, or his/her designee. This is a management, general and grant funded, FLSA-exempt position.
JOB LOCATION/EQUIPMENT
Work is performed out of the Public Safety Building at 123 Walnut Street in Harrisburg. Fieldwork is required within the City of Harrisburg. Work involves the use of various machines such as a personal computer, scanner/printer/copier, telephone and other technological devices as necessary or required. Duties are typically performed weekdays from 8:00 AM to 5:00 PM; however, some travel to conferences and meetings outside the City is required. Some evening or weekend work may be required.
ESSENTIAL FUNCTIONS
Work involves, but is not limited to, the following:
- Coordinates essential components of Facility and CDBG projects.
- Ability to work effectively and collaboratively with others, maintain excellent interpersonal skills and promote a positive work environment.
- Performs contract administration and monitors contractors and recipients of grant project funds to ensure compliance with all budget, contract, regulatory and statutory requirements.
- Collects and maintains all required records, prepares reports and manages closeout activities.
- Assists in conducting facility needs assessments.
- Interfaces directly with managers, employees, contractors, vendors and the public to clearly define project requirements and specifications.
- Develops statements of work to solicit design and construction contractors.
- Works with design consultants to design the facility, including conducting extensive outreach to the public to obtain feedback.
- Monitors construction to ensure the finished project meets specifications, grant requirements and is completed on time and within budget.
- Ensures effective communication among consultants, contractors, department heads and other stakeholders.
- Conducts field inspections to collect data, verify existing/actual conditions, oversee contractor performance and monitor conformance with plans/specifications.
- Assists with the administration of the public procurement process and recommends action on design and construction contracts.
- Maintains regular, punctual, and predictable attendance. Reports to work and remains at work in a safe and productive condition which includes not being under the influence or impaired by the use of alcohol and/or drugs.
NON-ESSENTIAL FUNCTIONS
Performs other related duties as assigned or required.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- Working knowledge of the public procurement process and the principles of contract administration.
- Ability to organize, set priorities and exercise sound independent judgment within areas of responsibility.
- Ability to listen attentively and communicate clearly and effectively, both orally and in writing and prepare clear, concise and comprehensive reports and other written materials.
- Thorough knowledge of the principles and practices of grant management, public procurement and project and contract management.
- Ability to maintain detailed and organized records.
- Ability to extract and analyze data for reporting purposes.
- Ability to exercise discretion and utilize sound judgment with project participants.
- Ability to develop and maintain effective working relationships with individuals, businesses, non-profit organizations and federal, state and municipal government representatives.
- Ability to anticipate and meet project schedules and deadlines.
- Ability to identify administrative or operational deficiencies and make recommendations for positive changes to the Senior Project Manager.
QUALIFICATIONS
A bachelor’s degree from an accredited college or university in public or business administration, project management, construction administration, community development or related field and four (4) years of progressively responsible experience working in the private sector or as a public official in administration of state and/or federal grants, project management and construction administration. Any other equivalent combination of experience and training which provides the required knowledge, skills, and abilities will also be considered. Must possess a valid Pennsylvania Driver’s License, Class C.