Grants Administrator – City of Williamsport

Deadline: February 21, 2024

Job Title: 
Grants Administrator
Department:
Finance
Reports To:
Director of Finance
Supervisory Responsibility:   
None   
FLSA Status:
Exempt/Salaried
Position Type:
Full-time/At-Will
Salary:
As approved by City Council:  $75,000 for 2024
Residency:
Per City ordinance, it shall be preferred that the position incumbent
reside within City limits.

Position Summary

The City of Williamsport is seeking a Grants Administrator. The Grants Administrator is responsible for coordinating and managing the administration of grants for the City of Williamsport, ensuring timely and accurate processing of grant applications, compliance with grant guidelines, and effective management of grant funds. The Grants Administrator also conducts research, identifies potential grant opportunities, and assists in the development and submission of grant proposals. This role requires strong organizational skills, attention to detail, and the ability to work independently and collaboratively with various stakeholders. The Grants Administrator plays a critical role in supporting the City’s mission by securing funding through grants and ensuring their proper implementation and reporting.

The City of Williamsport, PA (population approx. 27,500) is the seat of Lycoming County. It is the cultural, financial, and commercial center of Central Pennsylvania. The City, which is closely located to I-80 and just along the West Branch of the Susquehanna River, is surrounded by more than 300,000 acres of state game lands, making the area popular with all types of outdoors enthusiasts. Residents and their families enjoy above-average school systems and a relatively low cost of living. Williamsport was known as the “lumber capital of the world” in the late 1800s, but it is now best known as the “Home of Little League Baseball,” hosting the Little League World Series each summer and bringing in players and their families from all over the world!

As a member of the City of Williamsport’s administrative team – in addition to having the satisfaction of supporting the Mayor’s initiatives – you would enjoy an employee-focused work environment with a competitive benefits package to include health insurance with low premiums and low deductibles, vision insurance and life insurance that is fully paid by the City, dental insurance, a defined benefit pension plan with an option for additional retirement savings through a 457 account, Aflac options, and generous vacation and sick leave. For more information, please visit the City’s website at www.cityofwilliamsport.org.

ESSENTIAL DUTIES

  • Develop and submit in a timely manner grant proposals for all City departments.
  • Research the availability of grants for all City departments.
  • Complete all aspects related to all City grants, including bidding and contract regulations.
  • Work with other City employees in developing grant proposals.
  • Develop strategies for promoting economic development in areas of the City designated as eligible to receive special funding and incentives as part of local, state, and federal programs.
  • Track payment and reimbursements for grant program funds.
  • File quarterly, yearly, and all other required reports for grants.
  • Prepare the Schedule of Expenditures of Federal Awards for the City’s annual audit.
  • Work in conjunction with the City’s Office of Community & Economic Development to further the efforts for their programs.
  • Serve on various committees and attend/participate in professional meetings and/or trainings.
  • Maintain confidentiality of all materials/information.
  • Perform other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Ability to locate funding for urban economic revitalization and improvement programs.
  • Ability to understand funding source rules, regulations, and guidelines in the application and administration of commercial, industrial, and area improvement projects.
  • Ability to understand and work within the City, state, and federal regulations as they pertain to the administration of all grant-funded projects
  • Able to establish and maintain effective working relationships with employees, City officials, other government agencies and the public.
  • Excellent organizational skills.
  • Proficiency with the Microsoft Office Suite.
  • Ability to present ideas effectively both orally and in writing.
  • Ability to effectively perform research on the Internet.
  • Ability to complete projects in a timely manner.
  • Ability to maintain confidentiality with all information.
  • Ability to work with minimal supervision.

EDUCATION AND EXPERIENCE

  • Bachelor’s Degree in Economics, Accounting, Finance or related field OR a combination of applicable experience and education.
  • A minimum of three (3) years of comparable experience in management, administration, or related field.
  • Experience with researching the availability of grants and in writing grant proposals.
  • Experience with analyzing complex programs and reaching sound conclusions.

ESSENTIAL FUNCTIONS

  • Must be able to sit, stand, and/or move for the duration of scheduled work hours.
  • Must be able to sit at a desk in front of a PC for prolonged periods of time.
  • Must be able to bend, stoop, squat, kneel; reach above shoulder level; and twist body periodically throughout the day.
  • Must possess sight/hearing senses so that the requirements of the position can be fully met.
  • Ability to utilize hands for repetitive actions.
  • Able to work in a constant state of alertness and safe manner.
  • Reasonable accommodations will be made to achieve essential functions of this position.

WORKING CONDITIONS

  • Will work alone and with others.
  • Will work mostly in an office setting with telephones, personal interruptions, and background noises.
  • Will works in a public setting in which moving around the office and interaction with City employees and retirees may be required.

How to Apply

Qualified candidates should submit a resume, cover letter, and at least two references (one personal, one professional) to GrantsAdministrator@cityofwilliamsport.org.

The City of Williamsport is proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race (e.g. ancestry, national origin, or ethnic characteristics; interracial marriage or association; and traits historically associated with race), religious creed, sex, affectional or sexual orientation, gender identity or expression, pregnancy, childbirth, breastfeeding, age, disability status, genetic information, protected veteran status, or any other characteristic protected by law.