Finance Officer – City of Wilkes-Barre

Deadline: June 30, 2023

Position Summary

POSITION: Finance Officer
BUREAU: Financial Administration
SUPERVISOR: City Administrator
SALARY: $80,000


  1. 9:00 a.m. to 4:30 p.m. Monday through Friday.; one (1) hour paid lunch period.
  2. Ability to work off hours and on weekends when required.
  3. Exempt employee under FLSA.


  1. Supervision of finance and tax collection offices.
  2. Supervision of accounts payable, accounts receivable, and purchasing functions.
  3. Responsible for receipt/disbursement of all city monies collected by all departments; Administer said funds within the depositories designated by city council and oversee the temporary investment of excess city funds.
  4. Maintain general ledgers for all city activities on both cash and accrual basis.
  5. Oversee/perform monthly bank reconciliations for all city accounts.
  6. Oversee/assist in completion of the mayor’s annual general fund operating budget; Meet with department heads and administration to finalize proposed budget; Attend public budget hearings and meetings of city council for ratification of said budget.
  7. Oversee completion of other necessary special revenue fund and capital budgets.
  8. Generate cash flow projections for review with city administration; Manage cash flow to meet all financial obligations.
  9. Work with internal and external auditors to oversee completion of all city audits; Assist with preparation of related financial statements; Prepare year-end closing entries.
  10. Work with financial advisors to manage city debt service portfolio.
  11. Work with financial institutions to execute borrowing transactions and oversee treasury management functions.
  12. Maintain fixed asset register covering all city departments; Track contract balances for all major capital projects.
  13. Assist with personnel contract proposals as required; Provide data and analysis as requested.
  14. Work with health director to ensure accurate submission of monthly grant reimbursement packets; Verify accuracy of payments received.
  15. Compile/analyze data for calculation of city tax anticipation notes.
  16. Serve on various boards as directed (e.g., Aggregated Pension Trust, Non-Uniform Pension, Police Relief Pension, and Paid Police Pension).
  17. Field taxpayer complaints and attempt to adjudicate their problems amicably.
  18. Act as tax collector for all property taxes collected in Wilkes-Barre City.
  19. Furnish monthly/quarterly/annual reports to administration, council, and controller as required.
  20. Comply with city charter, code of ordinances, and other applicable federal and state laws.
  21. Oversee preparation of 1099 forms as required by the IRS.
  22. Oversee preparation of reimbursement requests to the sanitary authority.
  23. Track monthly cost of living payments made to police and fire retirees; Complete and submit form for Act 147 reimbursement.
  24. Speak to media as required.
  25. Respond to right-to-know/open records requests as required.
  26. Comply with city charter, code of ordinances, and other applicable federal and state laws.
  27. Performs other similar or related duties, as required or as situation dictates.


  1. Bachelor’s Degree in finance, accounting, or business administration AND five (5) years of government accounting and budgetary experience.
  2. Knowledge of the principles and practices of public fiscal administration.
  3. Knowledge of accounting principles and procedures.
  4. Knowledge of the principles and practices of auditing and cost accounting.
  5. Knowledge of debt issuance, capitalized leases, tax anticipation notes, and construction financing.
  6. Knowledge and experience in tax collection and pension administration.
  7. Knowledge of the capabilities of electronic and automated data processing as it relates to fiscal operations.
  8. Familiarity with financial reports, trial balances, balance sheets and income statements.
  9. Ability to identify and analyze trends, and to provide fiscal and budgetary forecasts.
  10. Experience and ability to plan, assign, review, and supervise the work of a staff of professional, technical, and clerical employees.
  11. Ability to establish and maintain effective working relationships with city, county, state, and federal officials, public or private administrators, subordinates, associates and the general public.
  12. Ability to express ideas effectively, both orally and in writing. Planning and organizational skills are essential.
  13. Ability to maintain records and to keep records and information in a confidential manner.
  14. Proficiency with financial software and MS Office programs, particularly Excel, Word, and Outlook.
  15. Ability to work with minimal supervision.
  16. Ability to learn and use computer programs required by the department.
  17. Ability to physically perform the duties listed above.


  1. Sedentary position which requires occasional standing, walking, bending, lifting and/or stooping.
  2. Positions require work within an office environment with minimal exposure to the outside elements.


  1. Employees shall be required to reside within the City or within 13.5 standard miles of City Hall, 40 East Market Street, Wilkes-Barre, PA 18711.

How to Apply

The City will be accepting applications for the position of Finance Officer. Applicants who wish to be considered for this position shall submit a standard application, resume, references and cover letter to Nicole Ference, Human Resources Director and shall attach thereto any other data that would be helpful in determining their qualifications.